We offer home owner association services to condominium complexes, as well as planned development communities. Our team is committed to provide you with customized and detailed services. We create a warm and welcome environment for owners and guests, maintain your property and establish timely communication to make you confident that your investment is well managed. We will keep your financials up to date and reconciled. Our reports can provide all the tools necessary for the Executive Committee to fulfill its fiduciary responsibilities.

Reef Management can provide the HOA with services in either of the following areas:

  • HOA Management and booking services
  • HOA Financial services

Management Services

  • Make periodic inspections of the property to determine necessary maintenance and repairs
  • Arrange for maintenance and repairs of the property and grounds as directed by the Owners
  • Seek bids prior to repairs to ensure best price and submit for approval
  • Supervise and check all repairs prior to contractors being paid
  • Maintain regular communication and in-service training with caretaker and housekeeping staff to make sure current property conditions and guest comments and requests are responded to
  • Maintain landscaping; design and restore as necessary
  • Respond promptly to all owner and guest inquiries
  • Obtain annual licenses; stay current on insurance and property tax
  • Maximize the net income of the property

Financial Services

  • Invoice annual HOA dues and late fees
  • Invoice legal fees as instructed by the Executive Committee
  • Prepare and mail past due notices
  • Record vendor bills
  • Review and prepare payment to contractors or service providers listed in the annual budget or otherwise approved by the HOA
  • Prepare financial statements
  • Reconcile expenditure and budgets on a quarterly basis and provide statements to the Executive Committee and members as directed
  • Assist in budget preparation
  • Process payroll disbursements
  • Prepare payroll tax (Social Security, PAYE and TD-4)
  • Establish bank account in the name of HOA
  • Reconcile bank account
  • Deposit HOA funds into appropriate account(s)
  • Pay vendor bills upon authorization from the Executive Committee in timely manner
  • Collect all rents and other charges due to the Owner

Record Keeping

  • Maintain listing of all current homeowners, including mailing address of absentee owners
  • Maintain list of vendors, contractors and services providers
  • Retain files and records provided by the HOA, if applicable